Identify the structure and the scope
Request the property address, building or unit identifier, visit date, assessed areas, and purpose of the review. For multiple structures, use consistent labels that match your property records.
Connect photographs to observations
Ask for photographs and descriptions that identify the affected locations. The record should distinguish visible observations from suspected causes and concealed conditions that have not been investigated.
Record access limitations
Document areas that could not be reached or reviewed, such as locked units, obstructed framing, concealed connections, and below-grade components. Missing access should remain visible in the record.
Separate findings from the repair proposal
A repair estimate should define the proposed work and exclusions. It does not, by itself, establish structural capacity, certify code compliance, or replace the document required by an insurer or authority.
Keep follow-up with the original record
Store approved repair details, completion photographs, invoices, and any required official inspection documents alongside the assessment. For a managed property, identify who will track open items.
LET’S TALK ABOUT YOUR PROPERTY
Request an Inspection
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